DMS · Document archive
Versions, retention periods, full-text search, a complete access log. Share with clients and accountants without sending files.
2 GB and one year of retention, free forever
Versions stacked instead of files scattered, full text across everything.
Retention per document type - nothing deleted early, nothing lingering.
Locked documents, checksums, an integrity check at a click.
Who opened which version, when - proof instead of assertion.
Two gigabytes and a year of retention free forever, then per gigabyte.
This is document management from the real product. The tabs at the top are this page's whole agenda.
Documents, signatures, retention policies, GoBD compliance: the four tabs are this page's four chapters - and the reason this is an archive, not a folder.
Title, document number, tags - plus type, status and category as filters. The contract turns up by what is in it, not by its filename.
Number, type, status, size, tags, date: the archive knows what it holds. Retention and auditability grow out of exactly these fields - not out of discipline.
One record, a traceable history, full text across everything.
Every row carries its label - the archive knows what it holds.
Invoices ten years, contracts six - as a rule, not a resolution.
Locked, active, checksum - proof is one click, not a search.
An archive is tested on exactly one day. Until then nobody notices whether it is an archive or just a folder with files in it.
It is on a network drive, in a folder created by a colleague who has left. Finding it takes hours - and proves nothing about the state of the document.
Our answerFull-text search across everything you may see, with document number, type, category and tags. Plus an access log showing who opened which version and when.
So nothing is deleted. Personnel files from 2009 sit next to yesterday's invoices - both a risk, one too early, the other too long.
Our answerRetention rules per document type, applied automatically. GoBD compliance is its own area, not a claim in a brochure.
After that they exist twice, in a mailbox you do not control. There is no calling them back.
Our answerShares instead of sending files. Access stays inside the archive, can be revoked, and appears in the log.
At the audit you find every document - and who opened it.
In depth
Every one with its own page in the handbook - and here, chapter by chapter, shown and explained.
01Order
contract_final_v3_new.pdf is not a version, it is a cry for help. Here a document has a record with a number, a type, a category and tags, and its versions stack instead of scattering. You find things by full text across everything you are allowed to see, filtered by type, status and category.
1 record
per document, with a traceable history beneath it.
Every row carries its label - the archive knows what it holds.
02Retention
Invoices ten years, applications six months, and both on their own: retention rules hold per document type, set once. Nothing vanishes early, nothing lingers forever, and GoBD compliance is its own area rather than a footnote. That is the difference between an archive and a folder full of files: the archive knows the law.
0
documents deleted early. The rule does not allow it.
Invoices ten years, contracts six - as a rule, not a resolution.
03Proof
An archive is audited on exactly one day, and on that day only one thing counts: being able to prove. The access log records who opened which version, and when. Signatures are visible on the document. And sharing with clients and accountants runs without sending files, so without copies in other people's mailboxes that can never be recalled.
100%
of accesses in the log. Proof instead of assertion.
Locked, active, checksum - proof is one click, not a search.
04Filing
Uploading always works - but most documents come out of a process, and that is where they get filed from: with a document number, type, category and tags. An archive that demands a detour via the desktop does not get maintained. This one does not demand it.
Rules per document type. Nothing is deleted early and nothing lingers forever.
Who opened which version, and when. At an audit that is the difference between proof and assertion.
One record with a traceable history - no more contract_final_v3_new.pdf.
Upload, or straight from a process.
One rule per document type.
Full text across everything you may see.
What it costs
You pay per gigabyte. An archive nobody may look into is worthless - so access costs nothing.
€0
two gigabytes, one year of retention
File it, find it, keep it.
€2.90
per GB / month
€2.42
per GB / month · €29 per GB / year
Everything in Free, plus order at scale.
€3.90
per GB / month
€3.25
per GB / month · €39 per GB / year
Everything in Team, plus retention by rule.
€4.90
per GB / month
€4.08
per GB / month · €49 per GB / year
Everything in Professional, plus proof.
Prices net. Monthly billing: cancel any time. Yearly billing: twelve months for the price of ten, up front.
Versions, retention periods, full-text search, a complete access log. Share with clients and accountants without sending files.
Start archiving freeNo card. Cancel monthly.